You focus on the work. I’ll help take care of the paperwork.
Helping Australian tradies and small businesses stay organized with reliable administration, bookkeeping, payroll and Xero support, so you can spend less time on paperwork and more time growing your business
Bookkeeping & Admin Support for Busy Tradies & Small Businesses
Hi, I'm Nancy, the owner of Nancy Pachi Admin Services.
I provide friendly, reliable bookkeeping and administration support for busy tradies and small businesses in Frankston and surrounding areas.
From bookkeeping and invoicing to accounts follow-ups and everyday business admin, I help take the paperwork off your hands so you can spend more time running your business.
Whether you're a plumber, electrician, builder, mechanic, refrigeration technician or another small business owner, I'm here to make the admin side of your business easier.
My goal is simple: to give you back some time so you can focus on your customers, your business and your family.
Supporting Australian Tradies & Small Businesses
Meet Nancy ❤️
Running a business is demanding enough without spending your evenings catching up on paperwork.
I'm Nancy, owner of NP Admin Services. I help Australian tradies and small businesses stay organised with reliable administration, bookkeeping and payroll support.
My goal is simple—to save you time, reduce stress and give you confidence that the paperwork is taken care of, so you can focus on growing your business.
Let Me Handle the Paperwork
Running your business takes enough of your time.
I'll take care of the administration and bookkeeping, so you can focus on your customers, your team and growing your business.
From payroll and invoicing to bookkeeping and office systems, I'll keep everything organised behind the scenes so you don't have to.
You Focus on Your Customers
While you're busy keeping homes running and solving plumbing problems, I'll take care of the paperwork behind the scenes.
From bookkeeping and invoicing to payroll and administration, I'll keep your business organized so you can focus on your customers and the work you take pride in.
While You're on the Tools
While you're out installing, repairing and keeping your customers powered, I'll keep your business organised behind the scenes.
From bookkeeping and payroll to administration and invoicing, I'll handle the paperwork so you can focus on the job at hand.
Growing Your Business
While you're creating and maintaining beautiful outdoor spaces, I'll take care of the administration that keeps your business running smoothly.
From organising invoices to managing your bookkeeping, I'll make sure everything stays on track while you focus on your customers.
You Create. I'll Handle the Paperwork.
While you're baking, decorating and delighting your customers, I'll look after your bookkeeping and administration.
From invoices and payroll to keeping your records organized, I'll make sure the paperwork is taken care of so you can focus on doing what you love.
How I Can Support Your Business
Every business has different needs, which is why I offer flexible administration and bookkeeping support tailored to your way of working. Whether you need ongoing assistance, help with a specific task, or simply some extra help when you need it, I provide reliable and professional support designed to save you time, keep your business organised, and reduce the stress of managing paperwork.
My goal is to take care of the behind-the-scenes tasks, so you can spend more time focusing on running and growing your business.
Administrative Support:
✔ Calendar & Appointment Management Keep your schedule organised with efficient appointment booking, reminders, and calendar coordination.
✔ Email Management & Correspondence Stay on top of enquiries, client communication, follow-ups, and important emails.
✔ File & Document Organisation Create, organise, and maintain digital files so your business information is easy to find and access.
✔ Data Entry & Database Management Maintain accurate records, update databases, and manage business information efficiently.
✔ Document Creation & Editing Prepare professional documents, templates, reports, spreadsheets, and business paperwork.
✔ Invoice & Quote Administration Assist with preparing invoices, tracking payments, and keeping paperwork under control.
✔ Customer & Supplier Communication Help manage enquiries, follow-ups, and day-to-day business communication.
Bookkeeping
✔ Invoice & Payment Management Create, process, and manage invoices while tracking outstanding payments to help improve cash flow and keep your business finances organised.
✔ Bank & Credit Card Reconciliation Reconcile bank accounts and credit card transactions to ensure your financial records are accurate and up to date.
✔ Accounts Receivable (AR) Management Track customer invoices, monitor outstanding payments, and assist with follow-ups to help improve cash flow and reduce overdue accounts.
✔ Accounts Payable (AP) Management Record supplier bills, organise payment schedules, and help ensure suppliers are paid accurately and on time.
✔ Xero Bookkeeping Support Maintain organised financial records through accurate data entry, transaction coding, reconciliations, and ongoing bookkeeping support.
✔ Payroll Support Payroll processing, Employee records, Payroll administration, Superannuation administration
Business Resources
Everything you need to track your business finances in one Excel workbook.
Practical tools designed to help Australian tradies and small businesses stay organised, improve cash flow, and save time. Explore downloadable Excel templates created to simplify budgeting, track income and expenses, monitor GST, manage invoices, and keep your business running smoothly.
Packages
Practical support for every stage of your business. Whether you need bookkeeping, administration support, or assistance setting up a new business, my flexible packages are designed to make running your business simpler, more organised and less stressful. Explore the options below to find the right level of support for your needs.
Startup Package (One-Time Fee: $399)
Perfect for new businesses looking to get organised from day one. This package includes:
Account and administrative setup
Software configuration
Chart of accounts setup
Initial expense categorization
First-month financial summary
System and process guidance
Training and support
Basic Package (From $450 per month)
Perfect for small businesses looking to stay organised without the cost of a full-time administrator. This package includes:
Monthly account reconciliation
Expense tracking and categorisation
Light administration support
Scheduling of up to 5 appointments per month
Quarterly Profit & Loss report
Growth Package (From $700 per month)
Perfect for growing businesses with a small team that require regular bookkeeping and administrative support. This package helps keep your finances organised, your payroll on track, and your day-to-day operations running smoothly.
Includes:
Everything in the Basic Package
Bi-weekly bookkeeping
Up to 10 invoices processed per month
Payroll processing for up to 5 employees
Superannuation processing and reminders
Scheduling and calendar management
Customer follow-up and administrative support
Monthly financial summary report
Premium Package (From $900 per month)
Perfect for busy businesses that need comprehensive bookkeeping and administrative support. This package provides ongoing assistance with financial record-keeping, payroll coordination, invoicing, and day-to-day administration, helping keep your business organised, efficient and running smoothly.
Includes:
Everything in the Growth Package
Weekly bookkeeping and account reconciliation
Full income and expense tracking
Accounts payable and receivable management
Increased invoicing support
Supplier reconciliations
Scheduling and calendar management
Customer follow-up and administrative support
Priority email and phone support
Detailed monthly financial reporting
All packages can be tailored to suit your business requirements. Pricing may vary depending on transaction volume, number of employees and level of administrative support required.
Ready to Simplify Your Workload?
Let me take the stress out of admin and bookkeeping work so you can focus on growing your business. Apply to work with me today and let's keep your operations running smoothly! 📈
Customer Feedback
Real stories from tradies and small business owners who trust Nancy Pachi Admin Services to keep their paperwork organized, so they can focus on running their business.
Why Work With Me?
You focus on the work. I’ll help take care of the admin.
My Mission
To provide reliable, practical admin and bookkeeping support for tradies and small businesses, helping take the paperwork off your plate, reduce stress and keep your business running smoothly.
My Values
Reliable You can count on me to provide accurate, consistent support and keep things on track.
Honest I believe in being upfront, communicating clearly and treating every business with respect.
Supportive I’m here to help whether you have a question, need a problem sorted or simply want someone to take the admin off your hands.
Efficient I keep things organised, simplify processes and help you spend less time on paperwork and more time focusing on your customers and your work.
Committed I take the time to understand how your business works and provide practical, personalised support that fits your needs.
Frequently Asked Questions
Got a question about my admin or bookkeeping support for tradies? Have a quick look through the common questions below. And if you can’t spot what you need, just give me a yell I’m always happy to help.
I work with a wide range of Australian small businesses, with a particular focus on tradies and service-based businesses. Whether you’re a plumber, electrician, mechanic, builder, landscaper, HVAC technician, or another busy small business owner, I can help take the stress out of your admin and bookkeeping.
My services are tailored to suit the way you work, so you can spend less time on paperwork and more time running your business, looking after your customers and getting the job done.
Absolutely! I offer a range of flexible packages to suit different business needs and budgets. Whether you need bookkeeping, admin support, or a combination of both, I can tailor the support to suit the way you work and what your business needs.
For more information and a detailed breakdown of what’s included, head over to my Packages page.
You can mix and match any of the add-on services with your current package to suit what your business needs.
Not sure which add-ons are right for you? Just get in touch and we can have a chat about what would work best for your business.
Each package includes a range of services designed to save you time and keep your business organised. Depending on the package you choose, this may include bookkeeping, invoicing, bank reconciliations, payroll, accounts payable and receivable, reporting, and general admin support.
Whether you need help with a few essential tasks or ongoing support across your business, there’s flexibility to choose what works for you.
For a detailed breakdown of what’s included in each package, head over to my Packages page.
I offer flexible monthly packages to suit different business needs and budgets. If you need help with a one-off project or a specific task, I also offer project-based services.
Not sure which option is right for you? Just get in touch and we can have a chat about what your business needs. I’ll provide a personalised quote with no obligation.
Absolutely! If you’re starting a new business, I can help you get organised from day one. I can help set up your bookkeeping and admin systems, organise invoicing and record-keeping, and put simple processes in place to make managing the paperwork easier.
Whether you’re a sole trader or small business owner, I’ll work with you to set up practical systems that suit the way you work and can grow with your business.
I don’t provide tax or legal advice, but I can work alongside your accountant or other professional advisers where needed.
Yes! I primarily provide remote support, which makes it easy to work together wherever you’re located. Using secure cloud-based systems, I can manage your bookkeeping and admin tasks without needing to be on-site.
If you’re based in Frankston or the surrounding areas, onsite support may also be available by arrangement, depending on what you need.
We can chat about what works best for your business and find an arrangement that suits you.
I work with Xero, QuickBooks, MYOB, Hubdoc and ServiceM8, so if you’re already using one of these systems, I can work within your existing setup.
If you’re using different software, that’s okay too, I’m happy to have a chat about your current system and see how I can support your business.
Not sure which software is right for you? I can also help you work through your options and choose a system that suits the way your business operates.
Protecting your business information is a top priority. I take the security and confidentiality of your information seriously and use secure, cloud-based software and cybersecurity measures to help protect your data.
Client information is handled carefully and kept confidential, with access limited to what’s needed to provide the agreed services.
I also regularly review my security practices to help keep your business information as secure as possible, so you can have peace of mind while I take care of your admin and bookkeeping.
No. I offer flexible month-to-month packages, so you’re not locked into a long-term contract.
As your business grows and your needs change, we can adjust your services to suit. That means you’re only paying for the support you need at the time.
I proudly support businesses throughout Frankston, the Mornington Peninsula, Melbourne’s South East, and surrounding areas. As I primarily provide remote bookkeeping and administrative services, I can also work with businesses across Victoria and Australia.
If you’re unsure whether I can assist your business, please get in touch—I’d be happy to discuss your needs.
Outsourcing your bookkeeping and admin means you can spend less time chasing invoices, sorting paperwork and keeping on top of the books and more time focusing on your customers, your jobs and running your business.
I’ll help keep your records organised, stay on top of your invoicing and admin, and take some of those time-consuming tasks off your plate. That means less stress, fewer things to worry about and more time to focus on what you do best.
My goal is simple: to make running your business easier and give you reliable support you can count on.
No worries! Just get in touch. I’m always happy to answer your questions and have a chat about how I can support your business.
Contact Me
Phone
0419 156 761ABN
13752008489
Operating Hours
Monday to Friday | 8:00 AM – 4:00 PM
Running a business is busy enough — let me help take care of the admin and bookkeeping tasks behind the scenes. Reach out today to discuss how I can support your business.
**Proudly supporting small businesses across Frankston and surrounding areas, including Seaford, Carrum Downs, and Langwarrin.**
