You run the jobs. I'll run the paperwork.
Hi, I'm Nancy. I take care of your invoicing, unpaid invoice follow-ups, bank reconciliations, payroll and day-to-day admin. I work with tradies and small businesses around Frankston and Melbourne's South East, so you can spend your time on the job and with your family.
Works with Xero, MYOB, QuickBooks & ServiceM8 · Month-to-month, no lock-in · Free, no-obligation quote
Bookkeeping & Admin Support for Busy Tradies & Small Businesses
Hi, I'm Nancy, and I've spent years in the middle of busy, hands-on businesses.
Before starting Nancy Pachi Admin Services, I spent around four and a half years at National Auto Service, where I was the person who always knew what was going on: invoicing, accounts, customers and the day-to-day admin that keeps a workshop running. I saw first-hand how much paperwork piles up when everyone is flat out on the tools.
Now I do that for tradies and small businesses in Frankston and Melbourne's South East. I'm strongest at bookkeeping; accounts receivable (chasing the invoices that never seem to get paid) and keeping admin organised, and I'll work inside the software you already use.
What working with me looks like
You'll deal with me, not a call centre.
I'll learn how your business runs before changing anything.
You'll get clear, plain-English updates, with no accounting jargon.
I work alongside your accountant, and I'm upfront about what's outside my scope.
When I'm not sorting out other people's books, you'll find me spending time with family and my dog Mav.
Supporting Australian Tradies & Small Businesses
Meet Nancy ❤️
Running a business is demanding enough without spending your evenings catching up on paperwork.
I'm Nancy, owner of NP Admin Services. I help Australian tradies and small businesses stay organised with reliable administration, bookkeeping and payroll support.
My goal is simple—to save you time, reduce stress and give you confidence that the paperwork is taken care of, so you can focus on growing your business.
Let Me Handle the Paperwork
Running your business takes enough of your time.
I'll take care of the administration and bookkeeping, so you can focus on your customers, your team and growing your business.
From payroll and invoicing to bookkeeping and office systems, I'll keep everything organised behind the scenes so you don't have to.
You Focus on Your Customers
While you're busy keeping homes running and solving plumbing problems, I'll take care of the paperwork behind the scenes.
From bookkeeping and invoicing to payroll and administration, I'll keep your business organized so you can focus on your customers and the work you take pride in.
While You're on the Tools
While you're out installing, repairing and keeping your customers powered, I'll keep your business organised behind the scenes.
From bookkeeping and payroll to administration and invoicing, I'll handle the paperwork so you can focus on the job at hand.
Growing Your Business
While you're creating and maintaining beautiful outdoor spaces, I'll take care of the administration that keeps your business running smoothly.
From organising invoices to managing your bookkeeping, I'll make sure everything stays on track while you focus on your customers.
You Create. I'll Handle the Paperwork.
While you're baking, decorating and delighting your customers, I'll look after your bookkeeping and administration.
From invoices and payroll to keeping your records organized, I'll make sure the paperwork is taken care of so you can focus on doing what you love.
How I can help
Bookkeeping, admin and invoicing for tradies and small businesses, without the paperwork pile-up.
Administrative Support:
Everyday admin
The jobs that eat your evenings.
Data entry and record keeping
Filing receipts and paperwork
Supplier and customer follow-ups
General admin support when things get busy
Getting set up
Starting out, or tired of your current setup?
Setting up your bookkeeping and admin systems
Organising invoicing and record-keeping
Help choosing software that suits how you work
Add-ons
Mix and match extras with any package. Not sure what you need? Let's have a chat.
How it works: Month-to-month packages with no lock-in, or one-off projects. Every quote is personalised and no-obligation.
Bookkeeping
Bookkeeping
Your books kept up to date, so you always know where the business stands.
Bank reconciliations
Accounts payable (paying your suppliers on time)
Monthly reporting in plain English
Work inside Xero, MYOB, QuickBooks or Hubdoc
Invoicing and getting paid
Less chasing, faster payments.
Quotes and invoices sent promptly from your jobs (including ServiceM8)
Friendly follow-ups on overdue invoices
Accounts receivable tracking, so you can see who owes you what
Payroll
Your team paid correctly and on time, with the records kept tidy.
Business Resources
Everything you need to track your business finances in one Excel workbook.
Practical tools designed to help Australian tradies and small businesses stay organised, improve cash flow, and save time. Explore downloadable Excel templates created to simplify budgeting, track income and expenses, monitor GST, manage invoices, and keep your business running smoothly.
Packages
Simple monthly support for tradies and small businesses. No lock-in, no surprises.
Starter Package (from $425)
Starter: Invoicing & Getting Paid
For tradies who just want invoicing and payment follow-ups off their plate.
Quotes and invoices sent from your jobs (ServiceM8 or your accounting software)
Overdue invoice follow-ups
Accounts receivable tracking
Up to 5 hours per month
$425 per month
Includes up to 5 hours a month. Need more? Extra hours are $85/hour, always agreed with you first.
Standard Package (From $1025 per month)
Standard: Bookkeeping and Admin (most popular)
For businesses that want the books and the admin covered.
Everything in Starter
Bank reconciliations
Accounts payable and receipt chasing
Monthly reporting in plain English
Customer statements
Liaising with your accountant
Up to 15 hours per month
$1025 per month
Includes up to 12 hours a month. Busy month? I'll let you know before going over, and extra hours are $85/hour.
Full Service (From $2125 per month)
Full Service: Your Back Office
For busy businesses that want someone to take care of it all.
Everything in Standard
Payroll processing
Customer and supplier follow-ups
Servicing and job scheduling support
Priority contact and a weekly check-in
Up to 25 hours per month
$2125 per month
Includes up to 25 hours a month. If your needs grow, we'll talk about adjusting your package or adding hours.
Add-Ons
Add-ons (mix and match with any package)
Extra hours at $85 hour
Social media posting and page upkeep
Software and system setup
One-off clean-ups and catch-up bookkeeping
How it works
Free 15-minute chat to see what you need.
Personalised quote with no obligation, and a simple engagement letter.
Billed monthly in advance. No long-term contract, just 14 days' notice if you want to stop.
Prices are in AUD. [GST is not charged, as Nancy Pachi Admin Services is not registered for GST.]
What if I need more hours?
Some months are busier than others. If I think we'll go over your included hours, I'll tell you before it happens and we'll agree what to do. Your options:
Pay for the extra hours at $85/hour
Move up a package if busy months are becoming the norm
Hold the work until next month if it isn't urgent
I'll never bill extra hours without your OK first.
Ready to Simplify Your Workload?
Let me take the stress out of admin and bookkeeping work so you can focus on growing your business. Apply to work with me today and let's keep your operations running smoothly! 📈
Customer Feedback
Real stories from tradies and small business owners who trust Nancy Pachi Admin Services to keep their paperwork organized, so they can focus on running their business.
Why Work With Me?
You focus on the work. I’ll help take care of the admin.
My Mission
To provide reliable, practical admin and bookkeeping support for tradies and small businesses, helping take the paperwork off your plate, reduce stress and keep your business running smoothly.
My Values
Reliable You can count on me to provide accurate, consistent support and keep things on track.
Honest I believe in being upfront, communicating clearly and treating every business with respect.
Supportive I’m here to help whether you have a question, need a problem sorted or simply want someone to take the admin off your hands.
Efficient I keep things organised, simplify processes and help you spend less time on paperwork and more time focusing on your customers and your work.
Committed I take the time to understand how your business works and provide practical, personalised support that fits your needs.
Frequently Asked Questions
Got a question about my admin or bookkeeping support for tradies? Have a quick look through the common questions below. And if you can’t spot what you need, just give me a yell I’m always happy to help.
I work with a wide range of Australian small businesses, with a particular focus on tradies and service-based businesses. Whether you’re a plumber, electrician, mechanic, builder, landscaper, HVAC technician, or another busy small business owner, I can help take the stress out of your admin and bookkeeping.
My services are tailored to suit the way you work, so you can spend less time on paperwork and more time running your business, looking after your customers and getting the job done.
Absolutely! I offer a range of flexible packages to suit different business needs and budgets. Whether you need bookkeeping, admin support, or a combination of both, I can tailor the support to suit the way you work and what your business needs.
For more information and a detailed breakdown of what’s included, head over to my Packages page.
You can mix and match any of the add-on services with your current package to suit what your business needs.
Not sure which add-ons are right for you? Just get in touch and we can have a chat about what would work best for your business.
Each package includes a range of services designed to save you time and keep your business organised. Depending on the package you choose, this may include bookkeeping, invoicing, bank reconciliations, payroll, accounts payable and receivable, reporting, and general admin support.
Whether you need help with a few essential tasks or ongoing support across your business, there’s flexibility to choose what works for you.
For a detailed breakdown of what’s included in each package, head over to my Packages page.
I offer flexible monthly packages to suit different business needs and budgets. If you need help with a one-off project or a specific task, I also offer project-based services.
Not sure which option is right for you? Just get in touch and we can have a chat about what your business needs. I’ll provide a personalised quote with no obligation.
Absolutely! If you’re starting a new business, I can help you get organised from day one. I can help set up your bookkeeping and admin systems, organise invoicing and record-keeping, and put simple processes in place to make managing the paperwork easier.
Whether you’re a sole trader or small business owner, I’ll work with you to set up practical systems that suit the way you work and can grow with your business.
I don’t provide tax or legal advice, but I can work alongside your accountant or other professional advisers where needed.
Yes! I primarily provide remote support, which makes it easy to work together wherever you’re located. Using secure cloud-based systems, I can manage your bookkeeping and admin tasks without needing to be on-site.
If you’re based in Frankston or the surrounding areas, onsite support may also be available by arrangement, depending on what you need.
We can chat about what works best for your business and find an arrangement that suits you.
I work with Xero, QuickBooks, MYOB, Hubdoc and ServiceM8, so if you’re already using one of these systems, I can work within your existing setup.
If you’re using different software, that’s okay too, I’m happy to have a chat about your current system and see how I can support your business.
Not sure which software is right for you? I can also help you work through your options and choose a system that suits the way your business operates.
Protecting your business information is a top priority. I take the security and confidentiality of your information seriously and use secure, cloud-based software and cybersecurity measures to help protect your data.
Client information is handled carefully and kept confidential, with access limited to what’s needed to provide the agreed services.
I also regularly review my security practices to help keep your business information as secure as possible, so you can have peace of mind while I take care of your admin and bookkeeping.
No. I offer flexible month-to-month packages, so you’re not locked into a long-term contract.
As your business grows and your needs change, we can adjust your services to suit. That means you’re only paying for the support you need at the time.
I proudly support businesses throughout Frankston, the Mornington Peninsula, Melbourne’s South East, and surrounding areas. As I primarily provide remote bookkeeping and administrative services, I can also work with businesses across Victoria and Australia.
If you’re unsure whether I can assist your business, please get in touch—I’d be happy to discuss your needs.
Outsourcing your bookkeeping and admin means you can spend less time chasing invoices, sorting paperwork and keeping on top of the books and more time focusing on your customers, your jobs and running your business.
I’ll help keep your records organised, stay on top of your invoicing and admin, and take some of those time-consuming tasks off your plate. That means less stress, fewer things to worry about and more time to focus on what you do best.
My goal is simple: to make running your business easier and give you reliable support you can count on.
No worries! Just get in touch. I’m always happy to answer your questions and have a chat about how I can support your business.
Contact Me
Phone
0419 156 761ABN
13752008489
Operating Hours
Monday to Friday | 8:00 AM – 4:00 PM
Running a business is busy enough — let me help take care of the admin and bookkeeping tasks behind the scenes. Reach out today to discuss how I can support your business.
**Proudly supporting small businesses across Frankston and surrounding areas, including Seaford, Carrum Downs, and Langwarrin.**